
Your Retreat Guide Book
Dear Retreat Leaders,
Thank you for choosing Amansala as your retreat home. Leading a retreat is about more than just planning—it’s about creating an experience, and we’re honored to support you on this journey.
From nourishing meals to oceanfront yoga and heartfelt connections, we’re here to make your retreat seamless and special.
If you need anything, just ask—we’ve got you.
With gratitude,
The Amansala Family
Once you read through, you can book a phone call with us.
Preplanning
Retreat Planning Support: Our team is here to help with logistics, scheduling, and answering any questions. Do you feel a call would be beneficial, if so you can book it here. Call: With this phone call, we will show you how to use your retreat room doc, go over the special packages we offer, discuss shalas and answer any questions you may have.
🛏️ Room Allocations & Teacher Comps:
Place each guest in the room type they reserved and take a moment to familiarize yourself with the system.
You can easily move guests between room types (e.g., if someone upgrades or switches to a shared room)—the pricing will auto-update.
Find your name on the registration page.
With 15 paying guests, you receive a free room in the most basic category or shared space. If you prefer an upgrade, you can pay the difference.
With 25 guests, two teacher rooms are complimentary.
To add guests, click the + sign and enter their name and phone number.
If you’d like to adjust room types or allocations, just let us know.
Room Descriptions & Pricing:
Run your cursor over the "i" icon on your rooming list for room descriptions. Please use the room descriptions on your room list when listing or promoting your retreat. They provide an accurate overview of each room type, helping your guests clearly understand what they’re booking and paying for.
Check the PRICE LIST tab on your rooming list to see total costs (including tax and gratuity). The Gratuity is the 25 usd per person per day.
Your Schedule
Be sure to include:
Start and end times for all classes
Music preference (loud or quiet)
Any special requests or notes
Kindly add all updates and questions directly in this thread for easy communication.
Once complete, let us know and our team will review and suggest any needed adjustments.
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We typically allocate a variety of room types unless you specify otherwise. If you’re planning a couples’ retreat or prefer only doubles, just let us know and we’ll tailor the room assignments to suit your group. Otherwise, we’ll provide a balanced mix to accommodate different preferences and budgets.
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We have rooms of varying sizes, layouts, and locations throughout the property, which determine their category. Please refer to our official room descriptions and avoid creating your own, as this helps ensure accurate expectations and avoids over-promising or under-delivering. Our descriptions are the most up-to-date and reliable.
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We will go over how to use your room list in our phone call, but basically you choose the category your client booked and simple click the plus sign and add their name, email, and phone number as well as any notes you think are important.
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Add your guest reservations as you receive them, knowing that adjustments can be made up until the six-week deadline.
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Unfortunately, once a name has been added to the system, it can’t be deleted manually. However, you do have the option to edit the name if needed.
If you’d like the name permanently removed and your retreat is more than 6 weeks away, you can contact our online support agents, and they’ll be happy to assist with the deletion.
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We have a full team that will answer all your questions via email. you can always book a phone call with our retreat specialist, for more complicated questions. We also offer a discovery call when you first book your retreat.
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If you have fewer than 15 paying guests, we’ll provide a $20 USD credit per guest per day, which can be applied toward your own room and board.
For example, if you bring 10 guests, you’ll receive a $200 USD daily credit to offset your stay. -
Yes! Guests can certainly book extra nights at the beginning or end of your retreat, we have a special rate for our yogis.
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🔹 1. Instagram (Organic + Paid)
Why: Ideal for visual storytelling, lifestyle content, and spiritual inspiration.
How:
Use reels + stories showing the beach, yoga shala, group circles.
Collaborate with micro-influencers in the wellness space.
Run Meta ads targeting: yoga lovers, spiritual travelers, retreat seekers, digital nomads.
Use hashtags: #YogaRetreat, #TulumYoga, #WellnessRetreat, #BikiniBootcamp, #RetreatYourself
🔹 2. Facebook Ads
Why: Great for targeting travelers over 30, especially women interested in self-development, yoga, and wellness.
How:
Target by interest (yoga, meditation, wellness, retreats, self-care)
Use lookalike audiences from past retreat guests or mailing list
Include testimonials & limited-time offers (“Only 3 spots left!”)
🔹 3. Google Search Ads
Why: People searching with intent (e.g., “yoga retreat Tulum January 2025”)
How:
Bid on keywords like:
"Best yoga retreats Mexico 2025"
"Beach yoga retreat January"
"Spiritual retreats in Tulum"
🔹 4. BookRetreats.com
Why: One of the top marketplaces specifically for retreats.
How:
Create a retreat listing with high-quality images, clear program details, pricing, and reviews.
Bonus: SEO-boosted visibility + global reach
🔹 5. RetreatGuru.com
Why: Another strong global retreat directory with serious searchers.
How:
Listings allow you to describe your brand philosophy (great for Amansala or Bikini Bootcamp style).
🔹 6. Yoga Trade
Why: Niche site for traveling yogis and retreat organizers.
How:
Post your retreat in the events section.
Recruit guest facilitators or karma yogis for cross-promotion.
🔹 7. Wellness & Yoga Influencers
Why: They drive trust and community-based bookings.
How:
Invite influencers (5K–50K followers) in exchange for partial trade or affiliate commissions.
Bonus: build user-generated content for future promotions.
🔹 9. Email Marketing
Why: One of the highest ROI channels.
How:
Build a list via lead magnets (e.g., “Download our 3-day self-care at home retreat plan”)
Use Flodesk, Mailchimp, or ConvertKit
Send “early bird” and “last chance” series
🔹 9. Local Digital Boards
Examples:
Tulum Noticeboard (Facebook Group)
Tulum Expats & Locals
Yoga in Mexico (Facebook)
Spiritual Events Mexico (Telegram & WhatsApp)
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Rooms must be filled to capacity. If no roommate is found for shared room, the guest will be placed in a private room and the guest will be required to pay the difference.
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No shared options are only offered on rooms with king beds or two beds.
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Any cancellation from your attendees after your final payment due date, 3 weeks to your start date, two nights will be charged according to the occupancy type of the booking. For any cancellation with less than 3 weeks to your start date, there is no refund, nor is it transferable.
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If you have a student would like to bring a partner or friend who would not participate in the program but just share your same room and have meals with you, we have a special rate of $130 plus tax with meals included
Rooms FAQ
Meals FAQ
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We offer a delicious set menu with a mix of healthy and hearty options. While we stick to this menu, we’re happy to accommodate food allergies or special dietary needs. Just let us know in advance so we can prepare something your guests will enjoy.
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Off-Site Dinner at Gitano – A Tulum Favorite
We highly recommend Gitano Tulum for your off-site dinner experience.
Cost: $75 USD per person + 15% tip
Transportation Cost is 15 usd per person for round trip from Amansala to Gitano.
Menu Style:
Family-style service with a variety of fresh, local, and flavorful dishes
Sample Menu Highlights:
Guacamole with crudités
Green salad with almonds
Black truffle Mexican corn tortilla “pizza” with goat cheese
Shrimp tacos
White local fish steamed in banana leaf
Grilled ribeye (sliced to share)
Smoked sweet potato
Mole cauliflower
Dessert: Churros and baked chocolate topped with vanilla ice cream
Logistics:
Meet at the front desk 5 minutes before departure time
We’ll give you a tip to pass to the manager at Gitano upon arrival
When ready to return, simply message us 30 minutes before pick-up
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If you have a guest with a severe allergy, we will do our best to accommodate any special dietary needs or requests.
However, if the allergy is life-threatening and requires an EpiPen, we kindly require that the guest brings their own EpiPen as a safety precaution.
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Yes, meal times are flexible!
We recommend a flow of: Light Breakfast, Brunch, Afternoon Snack, and Dinner.
As a guideline:
Plan Brunch about 15 minutes after your morning class
Plan Dinner around 30 minutes to 1 hour after your evening class finishes
This helps your guests refuel and enjoy each meal without feeling rushed.
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However, we do recommend checking in with your guests first to ensure they’re all comfortable with a fully vegan menu for the week.
In our past experience, many guests appreciate having some protein options (like eggs or lean fish), especially during active retreats. While our brunch buffet typically includes eggs and other light proteins, if you prefer a fully vegan menu, we would need to serve your group plated rather than buffet-style.
Let us know your preference and we’ll be happy to accommodate!
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The food we provide is fresh, healthy, and delicious, and most guests love our set retreat menu.
However, if any of your clients are craving something off the menu, we do have other great à la carte options available. These items would be an additional charge and can be signed to their room.
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No problem at all if you prefer not to go off-site!
We’re happy to offer your group a special set dinner menu at Amansala for just $40 USD per person.
Let us know if you’d like to reserve this option!
Schedule FAQ
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We have a team of amazing yoga instructors, and if you prefer to use one of our teachers instead of bringing your own, the rate is:
$200 USD per class for up to 8 guests
$20 USD per person for each additional guest
For example, if you have 14 guests, the total cost per class would be $320 USD.
Let us know if you'd like to add this to your retreat package!
Ask ChatGPT
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Shalas are assigned based on group size and preference.
For first-time groups, we recommend being open to trying different spaces if the schedule allows.
For groups of 10 during peak season, the Skye Shala is typically assigned unless you’re flexible with start times.
Let us know your preferences, and we’ll do our best to accommodate!
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We provide mats, blocks, straps, and Mexican blankets for savasana, as well as hand weights, kettlebells, and resistance bands—perfect for yoga or a fun circuit class.
We also have an onsite gym, available for $20 USD per person, per day. If your group is interested, we can offer a group rate for a private one-hour gym session (please note: the gym comfortably fits about 8 people at a time).
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We do not provide microphones, so if you typically use one in your classes, please bring your own.
Some of our shalas have Bluetooth connections that can support both music and a mic simultaneously, but if you have a specific setup, we recommend bringing it with you to ensure compatibility.
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We’ll have a list of your guests’ names along with all the activities available during your retreat week.
There’s a 10-person minimum to qualify for group rates, and we recommend building some activities into your pricing as we offer discounts on pre booked bundle packages.
If you don’t pre-book, your group is still welcome to join our weekly onsite activities, space permitting.
For groups with over 15 paying guests, you can request private ceremonies, though tours will still be shared with other retreats onsite.
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We highly recommend building an activity package into your retreat pricing.
Our spiritual ceremonies are a beautiful way to personalize your retreat and create a powerful group connection.
Guest favorites include the Cacao & Sound Healing Ceremony and Mayan Clay Ritual. Many teachers also choose to add beach walks, special workshops, or other custom experiences to enhance the week.
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We host multiple retreats each week and have five yoga shalas plus a rooftop deck, all shared among groups onsite.
While we can’t reserve a shala exclusively all day, you’ll have your assigned space during your scheduled class times.
If you’d like to set up an altar or special décor, we recommend starting 30 minutes early to allow time for setup and cleanup.
To keep the schedule running smoothly for everyone, classes must start and finish on time, and most instructors teach 75-minute sessions.
For special requests reach out to our retreat team.
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You can not replace the cooking class for anything else but you can choose between Salsa or Afro beats for your included dance class.
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The $25 USD per person, per day yoga gratuity on your rooming list is a mandatory service tip that covers the restaurant and kitchen staff during your retreat.
We recommend inviting your group to contribute an additional tip at the end if they feel the team went above and beyond (optional but appreciated).
Please note:
This gratuity does not cover housekeeping, bellboys, tour guides, massage therapists, or extra restaurant orders.
Guests are encouraged to tip their room cleaning staff separately at the end of their stay.
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Tipping in Tulum – Quick Guide
Restaurants & Bars: 15–20% of the bill
Spa Services: 10–20%
Housekeeping: $3-$5 USD per day
Bellboys / Porters: $3-5 USD per bag
Guides: $5–$10 USD per person
Anyone special: at your discretion
Tipping is always appreciated and can be in pesos or USD (small bills).
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Yes both USD and Pesos are widely accepted as well as all major credit cards.
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We do not accept credit card payment for your deposit or final payment. We accept bank wire only.
Money | Tipping FAQ
Media for Marketing
We have some of our favorite photos, reels and videos to market your retreat with the link below.
Transportation
Extra Nights
You can use this link to share with your clients enter your arrival and departure details. Remember that we always do our best to match people up to share the cost of the transportation.
If you or your guests would like to book extra nights, we’d be happy to accommodate!
Please note, however, that we cannot guarantee the same room for the additional nights as during the retreat. If your preferred room type isn’t showing as available, feel free to reach out—we’ll do our best to adjust the schedule and make it work for you.
Any questions?
If so we are always available for a phone call
Your Planning Call Agenda
During our call, we’ll cover:
How to use and update your rooming list
How to edit your schedule
How to use the transportation link
Answering any pricing or logistics questions
Review of optional package add-ons
This will help ensure your retreat runs smoothly from start to finish!









